Tips to make your office move effective.

Planning and organizing are required to make any project a success. The same goes with office move as it is no less than a project.

Are you planning relocate your office in Indore? Moving your office to a new location is a process that involves many steps with careful planning and preparations. An office move is not as easy as moving your home. One has to start with the planning at least two months before the moving day as there is a lot of work to do, your employees need to be prepared for the move because they are the most important assets of your company and also to line things in a way that downtime is the least.

The faster an office move is completed, the sooner things resume to usual operations. That is the reason it is important to hire packers and movers in Indore.

It is essential to maintain a balance in shifting related work and client management so that either of the things doesn’t suffer because of any reason.

It is very important to plan everything in an organized way to have a smooth transition. As far as the office move is concerned, things should be moving in the right direction.

The first and foremost thing you need to do is, as soon as the relocating date is decided, hire packers and movers to help you out for packing and moving. There are a lot of things that are supposed to be packed in order to move.

There are a lot of things that are supposed to be done before starting with the stressful process. So, here is an easy guide.

1.  Create a budget

Setting a budget for an office move is very essential because all the steps are dependent upon the budget itself.

Repairs in the current office, when you complete the lease then it is written in every contract to make the repairs if there has been any damage done to any part of the property. Don’t forget to add this cost in your budget.

• New office costs

This expense includes rent, new furniture, miscellaneous fees, insurance, landline connections and much more.

• Mandatory services

Services like hiring packers and movers because you cannot do all of it on your own.

• Staff’s over time

If your staff is doing overtime to help you out for the move then you will have to pay them as well.

• Other services

When you are relocating to a new office then you will hire designers, contractors and people who make things easier for you. All such services are chargeable and mandatory to be included in the budget.

2.  Communicate and Notify

Once you have decided on everything then it is important to communicate internally and externally about your relocation.

• Notify the manager or the owner of the property about your intentions to move out.

• Make an announcement in the office and tell your employees about the moving date and the new corporate office address

• Also, inform your clients about the dates when the office will be non-operational due to the move

• Brief your IT department about everything and ask them what all they require to set up the server at the new address

Main contacts you need to send notice for address change:

• Insurance company

• Telephonic company

• Your internet service provider company

• Accounts department

• Banks

• People outsourced for work

• Accounts department

3.  Delegate the Responsibility

Undoubtedly, moving is a big distraction, so it is important to pay attention to your work to keep the productivity high. You can appoint one responsible person from the office as the “moving manager”. He/she will be responsible for all the keys related to relocation. This won’t bring down the productivity and at the same time the work of relocation will also not suffer.

4.  Talk to your employees

• Ask your employees if there is anything which they want to have in their new office to increase the productivity.

• Have a deep understanding of the needs and wants of your employees so that their expectations can be managed.

• Ask your employees if there is any special request regarding the noise level, meeting space, technology or hardware.

5.  Create a detailed inventory

Make a list of all the office furniture and office equipment in the current place. It will help you determine the things that you actually need to move to the new business office. Also, the list will help you to check the items while unpacking.

6.  Do your leftover tasks and confirm with people who are going to contribute you in the move

• Sign the official papers and formalities

• Have a word with the security and elevator service regarding the moving day

• Arrange for a cleaning service for the moving day

• Assign a number or code to all your employees to allot them the desk accordingly

• Make a list of emergency contact numbers involved in the move

• Place orders of new furniture and stationery items, if required.

7.  Keep your employees updated and informed

It is very difficult for your employees as they will have to come to a new location to do their work and leave the location where they have been working for so long. So, it is important to keep your employees informed and updated. Tell them how their new place is going to look like and what all services will be provided to them.

New things bring new opportunities. Share the pictures of the new office with your employees so that they stay excited for the move and feel that they are important for the organization. Besides, tell your employees to take their personal belongings with them and can bring them back at the new office location and their systems will be packed and moved by movers and packers Indore.

When the moving day arrives, you should feel well prepared for the day. Luckily, the moving company will take the toughest tasks – packing all the furniture, all sensitive IT equipment, loading them into their moving truck, transporting them to the new office location and then unpacking and setting up the things.

Have a successful office move!