What should and shouldn’t be done while relocating office.

The managers play an important role in the office movement. They are the real asset of the company who ensure hassle-free and smooth office relocation. Corporate relocation generally requires proper planning, making contract with vendors, hiring of moving company and many other activities. We understand that managing office relocation is quite complex process that requires lot of efforts and hard work. It is better to contact with Agarwal Packers for your move assistance. Here, we are discussing the points, which managers should do and avoid planning office move.

Do’s

• Make List of Office goods

The corporate office might have lot of equipment, files, assets, document etc and it is quite difficult for the managers to quantify about all the items. The office manager should involve all the business units, stakeholders and department and demand proper list of owned items from the every department. This would help in determining what things to be moved and what should be avoided and could save items being moved to the new premises.

• Make Plans prior

Relocating an office is not a simple task as it is quite time consuming. It would involve proper planning to ensure successful move. You should enlist all the activities, which are required to be done. It will enable you to remain organized throughout the entire moving process. Advance planning make you sure that you do not face any irrelevant problem during the relocation process.

• Indulge all stakeholders

Even though many relocation tasks are supervised by the managers and administrator, it is not always possible to involve all the interested parties in the moving process and take their inputs in planning and executing process for the office move. These stakeholders comprise department heads, management, employee vendor and some cases customers too. Many relocation activities are required to be done in short span of time. Hence, it is essential to share the move plan, responsibilities constraints and timelines with all the stakeholders. There is no harm in assigning the responsibility to the movers and packers & works in coordination with them to ensure hassle-free move.

• Have backup plans

There are many essential things to be considered while moving a office that includes space required, budget, power back up, parking facility, security, finding apt movers and packers, who are specialized corporate relocation. It is a complex and the time taking process, which requires careful planning. Even with the planning, one would face the unseen challenges. Hence, it is crucial to get the backup plans in case you face immediate problems, which in turn minimize your loss.

• Keep enough budgets

Relocating for an office includes many distinctive numerous expenses comprising equipment, network, consultant, interior and appropriate budget for all. Most of the moving organization assumes corporate office relocation as an easy activity and tend to allocate minimum budget when it turns for packing and moving for office relocation. 

An inefficiently executed office move might have huge impact on the business. There might happen damage of goods and items as well as leakage of data. Few hours of delay will result into huge employee productivity loss impacting delivery timeliness, which could upset the customers a lot.

• You Should Do Trial before Your Actual Movement

Relocating the whole office to the new premises is a challenging task and there are the chances of facing unforeseen situation during the actual move. The manager must undergo the trial before the actual move for avoiding such situation. The service trial would enable the manager to properly gauge the time consumption and assessment of any issue that prevails in between the relocation process.

• Should have Team Leads for Multiple movements

Office relocation could be as long it might take for the completion. The managers should therefore properly assign the team headed by the team leads for varied shifts. This would lower down their stress level and improve its efficiency.

Don’ts

• Avoid Hiring Cheapest Relocation expert

Some managers save money and connect with less expensive vendors for varied move activity. It should be noted that connecting with cheap vendor is not the good idea especially in huge office move. The qualitative approach will not be the best and many things could go wrong.

• Do Not Bear Unnecessary Risk

Sometime managers tend to bear unrequired risks for saving the cost like moving with insurance, moving the servers without the adequate packing supplies. It is an intricate process and chances of facing contingent challenges are quite high. By taking the unnecessary risk would create lot of additional issues to an already complicated task. It might result into the productivity loss, employee downtime, customer loss, data loss and other financial losses. It is highly recommended that managers should not take any unnecessary risk during the corporate removal process.

• Do not try to move everything in one shot

There are many things in an office and moving the whole thing in one shot is not possible. The manager must plan the move and execute it in various phases. Trying to move the whole thing in one shot will create mistake. In order to remain ready, the office items must be moved in different phases only.

• Do not Shift to New Office Location until it is Completely Ready

The managers must prepare a proper checklist and verify the new facility diligently and verify if it is in the ready to move condition. This would include back-up power, electricity connections, air condition, toilets, parking, security and fire-fighting equipment.

• Do not try to Do Office Move Alone

Office relocation is quite challenging task and could be undertaken by the single person. It definitely needs the involvement of distinctive members to have a successful office move. It largely relies on the managers and facility supervisors. However, handling an office move is not tranquil and it is advisable to engage office moving consultants. It is better to hire Agarwal Packers and Movers who ensure stress-free relocation at the budget-friendly prices to our dedicated customer. For instant booking call at 9300300300.