Most Effective Ways to Plan Your Office Move with the help of Packers and Movers.

If you are planning to move your office to or from Bangalore then this blog is definitely going to help you out regarding the office move. You have to follow some steps with systematic planning and preparations. It includes much more work than moving your house. You need to start with the planning at least before three months of the moving day. You need to prepare your employees for the move because they are the main asset of your organization and these are the people who are going to help you in the move.

To resume things to usual operations it is important to finish the work of office relocation as soon as possible even if you are hiring packers and movers Bangalore or doing it yourself.

It is quite essential to maintain a balance in shifting related work and client management so that either of the things doesn’t suffer because of any reason.

It is very essential to maintain a balance between the downtime you have to face while moving and work. Move in an organized way because an office move cannot be delayed or kept at ease because it’s not just about you but also for your employees.

If you have decided to move with movers then it is also important to book a reliable moving company

1.       Commence Your Planning Earlier

It is very important to start the planning process early in order to get back to work and resume to normal working days. Otherwise, the things will keep on getting delayed and at the end you will get frustrated of all the chaos happening around. The earlier you plan the earlier you will be able to execute the things.

2.       Pre-define your budget

Moving is already an expensive affair and if you don’t set the budget for your move then it will cost you much higher. Moreover, it is essential because all the steps are dependent upon the budget itself.

·         Mandatory services

Services like hiring corporate movers for the moving day or if you hire some professional helpers to help you out then you will have to pay them as well.

·         Overtime of Your Staff

At the time of your relocation, you will ask your staff to do overtime and for that you will have to pay them as well.

·         Repairs in the Current Office

Make sure that you don’t forget to add this cost in your budget because if you were living on lease then it is written in the agreement to make the repairs if any part of property has been damaged.

·         New office costs 

When you will shift to a new office then you will have to purchase things according to your convenience. These expenses include rent, new furniture, miscellaneous fees, insurance, landline connections and much more.

·         Other services 

When you are relocating to a new office then you will hire designers, contractors and people who make things easier for you. All such services are chargeable and mandatory to be included in the budget.

3.       Communicate and Notify

Once you have decided on everything then it is important to communicate internally and externally about your relocation. 

·         Notify the manager or the owner of the property about your intentions to move out. 

·         Make an announcement in the office and tell your employees about the moving date and the new corporate office address

·         Also, inform your clients about the dates when the office will be non-operational due to the move

·         Brief your IT department about everything and ask them what all they require to set up the server at the new address

Main contacts you need to send notice for address change:

·         Insurance company

·         Telephonic company 

·         Your internet service provider company

·         Accounts department

·         Banks 

·         People outsourced for work

·         Accounts department

4.       Appoint a moving manager

Undoubtedly, moving is a big distraction, so it is important to pay attention to your work to keep the productivity high. You can appoint one responsible person from the office as the “moving manager”. He/she will be responsible for all the keys related to relocation. This won’t bring down the productivity and at the same time the work of relocation will also not suffer.

5.       Have face to face conversations with your employees

·         Ask your employees if there is anything which they want to have in their new office to increase the productivity.

·         Have a deep understanding of the needs and wants of your employees so that their expectations can be managed.

·         Ask your employees if there is any special request regarding the noise level, meeting space, technology or hardware.

6.       Make a checklist of items

Make a list of all the office furniture and office equipment in the current place. It will help you determine the things that you actually need to move to the new business office. Also, the list will help you to check the items while unpacking.

7.        Complete all the leftover yet important works

·         Sign the official papers and formalities

·         Have a word with the security and elevator service regarding the moving day

·         Arrange for a cleaning service for the moving day

·         Assign a number or code to all your employees to allot them the desk accordingly

·         Make a list of emergency contact numbers involved in the move

·         Place orders of new furniture and stationery items, if required.

8.        Don’t for get to keep your employees updated so  that they don’t feel neglected

It is very difficult for your employees as they will have to come to a new location to do their work and leave the location where they have been working for so long. So, it is important to keep your employees informed and updated. Tell them how their new place is going to look like and what all services will be provided to them. 

New things bring new opportunities. Share the pictures of the new office with your employees so that they stay excited for the move and feel that they are important for the organization. Besides, tell your employees to take their personal belongings with them and can bring them back at the new office location and their systems will be packed and moved by movers and packers Bangalore.

When the moving day arrives, you should feel well prepared for the day. Luckily, the moving company will take the toughest tasks – packing all the furniture, all sensitive IT equipments, loading them into their moving truck, transporting them to the new office location and then unpacking and setting up the things. 

Have a successful office move!