How to avoid Downtime during a Corporate Relocation process!

Time is precious for every business or operational work. Every corporate company wants to operate in the most cost effective way in a lesser time frame, especially during a relocation. Moving your business represents a period of change in your company and business, which usually means taking an operational risk. This can be really negative for the long-term growth of your company, so you don’t want to take risk the short-term losses associated with poor relocation planning or to go with a cheap relocation company just because of to save some penny.

Corporate relocation is not just about budgets and planning to execute. One of the prime concerns of corporate relocation is the downtime that hit the mind of management or admin staffs. For a successful corporate move, downtime must be minimized to avoid unnecessary operational or working losses. For every hour your resources are not productive, you lose money due to that.

You must be prepared to face downtime during a corporate relocation. It is not possible to avoid it completely. But there are some steps you can take to reduce downtime and increase the efficiency of the entire relocation process for a successful and effective move.

• Communication

Communication is a key to any corporate relocation. Inform each employee about the relocation that are going to be execute in advance so that they can plan their work schedules  and meetings accordingly. Share relocation dates and timelines to avoid confusion to do the routine tasks. You can also form teams and assign certain tasks to your employees to speed up the relocation process.

One such assignment is establishing and labeling items that will enable the moving staff of the Packers and Movers Company to identify the things that need to be moved in priority or to handle and manage those carefully. It will also save the moving crew’s time and efforts, thereby quickening the move. This will help reduce the official downtime.

• Strategic planning

Planning is the most important role in any process as same in the corporate relocation. With the proper planning, you can regulate the expected downtime and take steps to minimize it. Identify the time when downtime is already expected such as festivals, client downtime, holiday seasons, etc. and plan your move accordingly. Planning your relocation during these times will keep the downtime to a minimum duration of time.

• Provide Remote working environment

Provide your employees with access to remote working tools that can enable them to work from home during the entire period of relocation process to the new office. There are various remote working tools available in the market that developed during the pandemic period. Select one that best suits your requirements and train your employees to use it for smooth work

With remote working tools, employees have the flexibility to work from their homes or any other far location from they are convenient. It ensures that work is continuous during the move, thereby reducing downtime and avoids the complete breakdown.

• Follow a strict time schedule

Having a well-planned time schedule is essential in corporate relocation. Ensure that every member involved in the relocation process is updated with the schedule. Ensure that the moving crew reaches the address on time. Everything must be prepared for the moving crew so that they spend very less time in packing and loading the goods.

A time schedule will ensure that everything is completed on time and help avoid unnecessary delays. For a smooth corporate relocation, strict timelines are critical. It is one of the best ways to minimize downtime.

• Relocate in stages

Instead of packing and moving everything in a single day, you can plan your relocation in different stages or phases. It is an easier task and more practical way to move your office. It will enable your employees to remain productive.

You can move department wise move to setup one wing at a time that will also be good to manage. This will ensure that the overall downtime is minimized.

• Plan for possibilities

Always plan for contingencies and have a backup plan. You may face unseen challenges or any unavoidable circumstances during the move. This can cause unexpected delays and increase your downtime that can result in operational and monetary loss. Having a backup plan will ensure that the problem is dealt with swiftly, thereby reducing your downtime of your shifting process.

Corporate relocation is a hectic and time-consuming task and can affect employees’ productivity if it is not planned properly. It can result in downtimes, which might result in losses for the company. Although downtime cannot be avoided altogether, it can be reduced to a great extent. By following the tips in this blog, you can minimize your downtime during a corporate move.

• The simple way for smaller office moves

The obvious option when your office is still on the smaller side is to just move on the weekend. If your employees are only in the office 9AM to 6PM, Monday to Friday, then getting the move done by the weekend will have minimal impact of your working hours. They leave at 6PM Friday, and by the time they’re in at 9 on Monday, everything’s set up and ready to go.

• Take a proper list and do box coding

More logistically speaking, a big key in reducing your downtime is to know what you’re moving and where it all is. Nothing will throw a struggle in your operations like knowing there’s a crucial tool somewhere but not being able to find it — or worse, opening up that last box and realizing it got completely lost.

• Working with a commercial packing and moving companion

Corporate relocations of all sizes run a whole lot smoother when a commercial moving partner is involved to handle your relocation task. For many businesses, it’s going to be practically impossible without the help. So, choosing a professional moving company is a right choice to execute your office or business in a hassle free way.